Implementation Guide: Your First 4 Weeks with Davix

One of the biggest concerns when switching healthcare systems is: "How long will it take and how painful will it be?". The honest answer is that it depends on scope, but with a structured plan, a typical clinic can be operating in production with Davix in 4 weeks.

This article details exactly what happens each week.

Week 1: Setup and customization

Day 1-2: Kickoff and base configuration

• Kickoff meeting with your key team (medical director, administrator, IT)
• Scope definition: which modules are implemented first
• Tenant setup: institution data, logo, colors
• User creation and role assignment

Day 3-5: Clinical customization

• Service and procedure catalog configuration
• Report template creation (radiology, laboratory, consultation)
• DICOM modality and equipment configuration (if PACS applies)
• Workflow definition by area

Week 1 deliverable: System configured with your data, ready for testing.

Week 2: Integration and migration

Equipment integration

• DICOM connection with imaging equipment (if PACS/RIS applies)
• DICOM Worklist configuration for automatic worklists
• Study send and receive testing

Data migration (if applicable)

• Patient catalog import
• Historical study migration (PACS)
• Analysis catalog import (LIS)

Integration with other systems

• HL7/FHIR configuration if integrating with external systems
• WhatsApp Business API connection for notifications
• Patient portal setup

Week 2 deliverable: System integrated with your equipment and existing systems.

Week 3: Training

Role-based training

Supervised practice

• 2-3 days operating the system with real data but in parallel with the previous system
• Real-time question resolution
• Configuration adjustments based on team feedback

Week 3 deliverable: Trained and confident team operating the system.

Week 4: Go-live and stabilization

Day 1-2: Go-live

• Production operation begins
• Dedicated on-site or remote support during the first days
• Integration and workflow monitoring

Day 3-5: Stabilization

• Minor incident resolution
• Fine-tuning configuration
• Report and metrics verification
• Automated notification activation

Week 4 deliverable: System in production, operating normally.

After week 4

Month 2: Optimization

• Operational KPI review
• Template and workflow adjustments based on actual usage
• Additional training if needed

Month 3+: Expansion

• Additional module activation
• Integration with more equipment or sites
• Analytics and dashboard usage for continuous improvement

Factors that speed up or slow down implementation

Frequently asked questions

Do I need to stop operations during implementation?

No. Implementation runs in parallel. The previous system keeps operating until the new one is ready.

What if I need more than 4 weeks?

More complex implementations (multiple sites, massive data migration, many devices) may take 6-8 weeks. The plan adjusts to your reality.

Does implementation cost extra?

With Davix, no. Implementation, training, and migration are included in the plan.

Who leads the implementation on my side?

You need an internal point person (can be the administrator or IT director) who coordinates with the Davix team and has decision-making authority.

Conclusion

Implementing a healthcare system doesn't have to be a 6-month project:

• Week 1: Setup and customization — your system, with your data.
• Week 2: Equipment integration and historical data migration.
• Week 3: Role-based training and supervised practice.
• Week 4: Go-live and production stabilization.
• No extra cost — implementation included with Davix.

Check Davix pricing or schedule a demo to start your implementation.