Implementation Guide: Your First 4 Weeks with Davix
One of the biggest concerns when switching healthcare systems is: "How long will it take and how painful will it be?". The honest answer is that it depends on scope, but with a structured plan, a typical clinic can be operating in production with Davix in 4 weeks.
This article details exactly what happens each week.
Week 1: Setup and customization
Day 1-2: Kickoff and base configuration
- Kickoff meeting with your key team (medical director, administrator, IT)
- Scope definition: which modules are implemented first
- Tenant setup: institution data, logo, colors
- User creation and role assignment
Day 3-5: Clinical customization
- Service and procedure catalog configuration
- Report template creation (radiology, laboratory, consultation)
- DICOM modality and equipment configuration (if PACS applies)
- Workflow definition by area
Week 1 deliverable: System configured with your data, ready for testing.
Week 2: Integration and migration
Equipment integration
- DICOM connection with imaging equipment (if PACS/RIS applies)
- DICOM Worklist configuration for automatic worklists
- Study send and receive testing
Data migration (if applicable)
- Patient catalog import
- Historical study migration (PACS)
- Analysis catalog import (LIS)
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- HL7/FHIR configuration if integrating with external systems
- WhatsApp Business API connection for notifications
- Patient portal setup
Week 2 deliverable: System integrated with your equipment and existing systems.
Week 3: Training
Role-based training
| Role | Duration | Content |
|---|---|---|
| Administrators | 4 hours | Configuration, users, catalogs, reports |
| Physicians/radiologists | 2 hours | Viewing, reports, electronic signature |
| Technicians | 2 hours | Worklist, acquisition, study sending |
| Front desk | 2 hours | Patient registration, scheduling, billing |
| Laboratory | 3 hours | Sample registration, validation, results |
Supervised practice
- 2-3 days operating the system with real data but in parallel with the previous system
- Real-time question resolution
- Configuration adjustments based on team feedback
Week 3 deliverable: Trained and confident team operating the system.
Week 4: Go-live and stabilization
Day 1-2: Go-live
- Production operation begins
- Dedicated on-site or remote support during the first days
- Integration and workflow monitoring
Day 3-5: Stabilization
- Minor incident resolution
- Fine-tuning configuration
- Report and metrics verification
- Automated notification activation
Week 4 deliverable: System in production, operating normally.
After week 4
Month 2: Optimization
- Operational KPI review
- Template and workflow adjustments based on actual usage
- Additional training if needed
Month 3+: Expansion
- Additional module activation
- Integration with more equipment or sites
- Analytics and dashboard usage for continuous improvement
Factors that speed up or slow down implementation
| Factor | Speeds up | Slows down |
|---|---|---|
| Number of modules | 1-2 modules: fast | 4+ modules: more time |
| Data migration | No migration | Large volume of historical data |
| DICOM equipment | Modern standard equipment | Old non-standard equipment |
| Team availability | Dedicated team | Staff with no assigned time |
| Decisions | Accessible decision-maker | Slow approvals |
Frequently asked questions
Do I need to stop operations during implementation?
No. Implementation runs in parallel. The previous system keeps operating until the new one is ready.
What if I need more than 4 weeks?
More complex implementations (multiple sites, massive data migration, many devices) may take 6-8 weeks. The plan adjusts to your reality.
Does implementation cost extra?
With Davix, no. Implementation, training, and migration are included in the plan.
Who leads the implementation on my side?
You need an internal point person (can be the administrator or IT director) who coordinates with the Davix team and has decision-making authority.
Conclusion
Implementing a healthcare system doesn't have to be a 6-month project:
- Week 1: Setup and customization — your system, with your data.
- Week 2: Equipment integration and historical data migration.
- Week 3: Role-based training and supervised practice.
- Week 4: Go-live and production stabilization.
- No extra cost — implementation included with Davix.
Check Davix pricing or schedule a demo to start your implementation.
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